Features of SharePoint Power Automate

With  SharePoint Power automate, you can establish automated workflows and tasks between your favorite apps and services, without the help of developers, while still having the ability to receive messages, sync files, collect data, and more.

What is Power Automate?

SharePoint Power automate is a cloud-based online system that allows your employees to seamlessly automate work processes and tasks across the most common apps and services.

It is therefore not only other Microsoft applications and services that can be integrated with Power Automate, the solution can be used with a large number of apps and services, called 'connectors' by Microsoft, including Twitter, Google Drive and Salesforce.  

It is possible to connect to more than 200 services and data can be managed both in the cloud or in sources in the local environment, for example SharePoint or Microsoft SQL Server, and more programs are being added all the time that you can use with Power Automate.

What can you do with Power Automate?

With Power Automate, you can automate everything from simple trigger notifications to complicated business processes with defined steps and stages between your favorite applications and services, synchronize files, receive notifications, collect data and much more.

• With Power Automate, you can, for example, automate these work tasks:
• Register, track and follow up on new potential sales leads
• Collect useful data regarding your business and share this information with the rest of your employees or team
• Copy files attached to your emails to your OneDrive for Business account.
• Automation of work processes for approval
• Respond quickly to high-priority messages or emails
• Common use of Power Automate

A common way to use Power Automate is by triggering notifications. If a new lead is added, for example from Dynamics 365 Sales , an automated workflow can send an email or SMS to your sales representatives with further details about the lead.

It is also possible to use Power Automate to copy files. For example, if a file is added to a file storage service such as Dropbox or OneDrive for Business , an automated workflow can immediately send a copy of the file to SharePoint.

Power Automate is also used to collect data. For example, if a user wants to see what users think about a specific brand or product, they can trigger a trigger that captures new tweets in which the given brand or product is mentioned and inserts a copy of each tweet into a SQL database from which the public sentiment regarding the brand or product is analyzed and determined.

Within the work areas of the individual teams, the Power Automate robot also works. Via the Power Automate robot, employees can e.g. trigger flows in their team conversations. The employees in a work team can, for example, run a flow, i.e. an automated workflow that sends a message to a support engineer to mark a problem or to log it into an Excel spreadsheet.

Key features of  SharePoint Power Automate

Microsoft offers a large number of ready-made workflows, or templates, with functionality for, for example:

• To save files attached to a Gmail to OneDrive
• To receive push notification when you receive email from your boss
• To copy your SharePoint lists into a CSV file (data exchange format) every week
• To save tweets containing a specific and relevant hashtag to a SharePoint list

If none of the default templates provide functionality for the work process you need to automate, you as a user can relatively easily create your own flows. Power Automate has been developed with users without major technical skills in mind, which means that the ordinary employee can in principle create a flow himself and thus automate a given workflow, of course without the help of a developer.

From the Power Automate Admin Center, you as an administrator can manage and manage the users, permissions and roles and thus ensure that the flows created by the users are in accordance with Microsoft 365 services USA the applicable rules and policies relating to the prevention of data loss.